Expense Codes
Account codes are required for each transaction entered into the finance system. To ensure proper classification, a correct account code must be given. Direct any questions to Accounts Payable, 217-581-5313.
For agency organizations, 900xxx, please use the account code 78999 for all expenses.
Supplies
Travel
Repairs, Maintenance and Rentals
Professional Services
Subscriptions/Dues/Registrations/Conferences
Copy
Postage/Freight/FedEx/UPS
Other Contractual
Telephone
Improvement and Equipment
Capital Expenditures
Resale
For All Agency Accounts
Supplies
| Banner Account No. |
Commodity Code |
Description |
| 71302 |
071120 |
Printing Internal External |
| 71304 |
071265 |
Supplies - Office and Library |
| 71308 |
071225 |
Supplies - Education and Instructional Materials |
| 71310 |
071255 |
Supplies - Mechanical |
| 71332 |
071245 |
Industrial and Shop Materials |
| 71341 |
071345 |
Utility - Coal |
| 71342 |
071350 |
Utility - Fuel Oil |
| 71345 |
071360 |
Gas and Oil for Off-Road Equipment |
| 71350 |
071260 |
Supplies - Medical, Scientific and Lab |
| 71351 |
071220 |
Dining - Non-Edibles |
| 71352 |
071250 |
Supplies - Linen |
| 71360 |
071230 |
Supplies - Food |
| 71365 |
075035 |
Plaques and Awards |
| 71370 |
071385 |
Wearing Apparel |
| 71391 |
071240 |
Supplies - Household, Laundry |
| 71392 |
071235 |
Supplies - Forage/Farm/Garden |
| 71394 |
071042 |
Equipment Not Exceeding $100 |
| 71395 |
071044 |
Tools Not Exceeding $100 |
| 71396 |
071048 |
Equipment Not Exceeding $100 (Medical) |
| 71397 |
071046 |
Equipment Not Exceeding $100 (House) |
| 71398 |
071050 |
Equipment Not Exceeding $100 (Other) |
| 71399 |
071025 |
Commodities (Other) |
| 71893 |
071370 |
R&M - Automotive Equipment |
| 71894 |
071375 |
Parts and Fittings - Automotive Equipment |
| 71896 |
071365 |
Gasoline, Oil and Antifreeze |
| 71899 |
071380 |
Automotive Expenses (Not Elsewhere) |
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Travel
| Banner Account No. |
Commodity Code |
Description |
| 71291 |
071305 |
Travel - Employee In-State |
| 71292 |
071310 |
Travel - Employee Out-of-State |
| 71293 |
071315 |
Travel - Vendor In-State |
| 71294 |
071320 |
Travel - Vendor Out-of-State |
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Repairs, Maintenance and Rentals
| Banner Account No. |
Commodity Code |
Description |
| 71221 |
071165 |
Repair and Maintenance - Furniture/Office Equipment |
| 71223 |
071185 |
Repair and Maintenance - Real Property |
| 71224 |
071175 |
Repair and Maintenance - Mach./Mech. Equipment |
| 71225 |
071160 |
Repair and Maintenance - EDP Equipment |
| 71229 |
071180 |
Repair and Maintenance - Other |
| 71230 |
071170 |
Repair and Maintenance - In-House |
| 71233 |
071155 |
Rental - Real Property |
| 71234 |
071145 |
Rental - Machinery and Equipment |
| 71235 |
071140 |
Rental - EDP Equipment |
| 71237 |
071135 |
Rental - Audio Visual |
| 71239 |
071150 |
Rental - Other |
| 71248 |
071190 |
Building and Grounds Maintenance |
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Professional Services
| Banner Account No. |
Commodity Code |
Description |
| 71240 |
071210 |
Statistical and Tabulation Services |
| 71245 |
071125 |
Prof/Artist Services |
| 71246 |
071075 |
Hospital and Medical Service Provider |
| 71249 |
071110 |
Moving Expenses - Employees |
| 71250 |
071111 |
Moving Expenses - Vendors |
| 71278 |
071095 |
Interview Expenses |
| 71283 |
071200 |
Software Maintenance |
| 71284 |
071205 |
Computer Software |
| 71286 |
071325 |
Travel - Non-Employee |
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Subscriptions/Dues/Registrations/Conferences
| Banner Account No. | Commodity Code | Description |
| 71274 |
071131 |
Registration Fees Paid to Vendors |
| 71275 |
071215 |
Subscriptions |
| 71276 |
071130 |
Registration Fees Paid to Employees |
| 71277 |
071040 |
Association Dues |
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Copy
| Banner Account No. |
Commodity Code |
Description |
| 71302 |
071120 |
Printing Internal External |
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Postage/Freight/FedEx/UPS
| Banner Account No. |
Commodity Code |
Description |
| 71243 |
071020 |
Book Binding and Processing |
| 71261 |
071115 |
Postage - UPS Freight |
| 71273 |
071010 |
Advertising |
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Other Contractual
| Banner Account No. |
Commodity Code |
Description |
| 71214 |
071330 |
Garbage Removal |
| 71215 |
071328 |
Cable TV |
| 71226 |
071100 |
Laundry Services |
| 71227 |
071080 |
Installment Interest |
| 71228 |
071081 |
Installment Principal |
| 71242 |
071015 |
Auditing and Management Service |
| 71244 |
071105 |
Legal Services |
| 71251 |
071355 |
Utility - Gas |
| 71252 |
071335 |
Utility - Electric |
| 71253 |
071340 |
Utility - Water |
| 71257 |
071090 |
Fire Protection |
| 71271 |
071085 |
Insurance and Surety Bonds |
| 71285 |
071270 |
Operating Tax License Fee |
| 71289 |
071030 |
Contractual Services - Other |
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Telephone
| Banner Account No. |
Commodity Code |
Description |
| 71710 |
071280 |
Telephone - Repair and Maintenance |
| 71721 |
071285 |
Rental, Telephone Services |
| 71730 |
071290 |
Parts and Supplies for Telephone |
| 71750 |
071295 |
Telephone, Data, Radio and Other |
| 71795 |
071275 |
Telephone Services |
| 71799 |
071300 |
Telecom Services - Not Elsewhere |
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Improvement and Equipment
| Banner Account No. |
Commodity Code |
Description |
| 71401 |
071060 |
Perm. Improvement greater than $5,000, but less than $25,000 |
| 71410 |
071052 |
Office Equipment greater than $100, but less than $5,000 |
| 71412 |
071054 |
Instruct. Equipment greater than $100, but less than $5,000 |
| 71415 |
071056 |
Computer Equipment greater than $100, but less than $5,000 |
| 71416 |
071058 |
Communications Network greater than $100, but less than $5,000 |
| 71430 |
071062 |
Household Equipment greater than $100, but less than $5,000 |
| 71440 |
071064 |
Mach./Impl./Tools greater than $100, but less than $5,000 |
| 71450 |
071066 |
Scientific Instruments greater than $100, but less than $5,000 |
| 71461 |
071068 |
Training Materials greater than $100, but less than $5,000 |
| 71499 |
071070 |
Other Equipment greater than $100, but less than $5,000 |
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Capital Expenditures
| Banner Account No. |
Commodity Code |
Description |
| 71501 |
073070 |
Perm. Improv. greater than /$25,000 |
| 71510 |
073010 |
Office Equipments greater than $5,000 |
| 71512 |
073012 |
Instructional Equipment greater than $5,000 |
| 71515 |
073015 |
Computer Equipment greater than $5,000 |
| 71516 |
073055 |
Communication Network Equipment greater than $5,000 |
| 71521 |
073060 |
Passenger Automobiles |
| 71522 |
073065 |
Motor Vehicles other than Automobiles |
| 71530 |
073020 |
Household Equipment and Furnishings greater than $5,000 |
| 71540 |
073025 |
Machinery, Implements and Major Tools greater than $5,000 |
| 71550 |
073030 |
Scientific Instruments greater than $5,000 |
| 71560 |
073040 |
Library Books |
| 71561 |
073050 |
Training Materials greater than $5,000 |
| 71562 |
073045 |
Textbooks |
| 71599 |
073035 |
Other Equipment greater than $5,000 |
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Resale
| Banner Account No. |
Commodity Code |
Description |
| 77110 |
072010 |
Food Purchase Resale |
| 77120 |
072015 |
Other Resale Purchase |
| 77130 |
072020 |
Non-Alcoholic Beverage |
| 77132 |
072025 |
Newspapers and Magazines |
| 77133 |
072030 |
Paper Book Purchases |
| 77135 |
072035 |
Novelty Purchases |
| 77136 |
072040 |
Sundry Purchases |
| 77137 |
072045 |
Educational Office Supplies |
| 77138 |
072050 |
Stamps Postage Meter |
| 77139 |
072055 |
Stationary Card Purchase |
| 77140 |
072060 |
Soft Goods Purchases |
| 77141 |
072065 |
Gasoline Purchases |
| 77143 |
072070 |
Alcohol Purchases |
| 77144 |
072075 |
Sup. Purchase Resale |
| 77145 |
072080 |
Bus Ticket Resale |
| 77146 |
072085 |
P.C. Purchase Resale |
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For All Agency Accounts
| Banner Account No. | Commodity Code | Description |
| 78999 |
|
USE FOR ALL 831100 ORGS |
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