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EIU Office of the Registrar

Location of Most Commonly Kept Student Records

Record

Location

Custodian

Permanent Academic Record (Transcript)

Office of the Registrar

Registrar

Graduation Checklist

Office of the Dean of the College

Dean

Disciplinary

Office of Student Standards

Judicial Officer

Financial Aid

Office of Financial Aid and Scholarships

Director of Financial Aid

Student Financial Records

Office of Bursar/Student Accounts

University Bursar

Placement Credentials

Career Services

Director of Career Services

Health and Medical Records

University Health Services

Director of Health Services

Admissions Records (Undergraduate)

Admissions Office

Director of Admissions

Admissions Records (Graduate)

Graduate School

Dean of Graduate School

 

Detailed list of student records maintained by the University, including the location and custodian of each: 

ACADEMIC, including permanent record, grade changes, and removal of incomplete forms, high school transcripts, transcripts and evaluations from other post-secondary educational institutions, academic waivers, letters of academic dismissal and letters of reinstatement.

---Registrar -- 1220 Old Main   

ADVISEMENT, including grade reports and test scores for students assigned to Academic Advising.

----Academic Advising (only students assigned to Academic Advising)  Director, Academic Advising, 2100 Ninth Street Hall, Individual Advisors 

ALUMNI, including information submitted with application for graduation.

----Director, Alumni Services, Brainard House 

ATTENDANCE RECORDS AND ABSENCE REPORTS

----Individual instructors and department heads 

BURSAR (Cashiering and Student Accounts), billing, payment and refund information, loans

----Bursar, 1131-1139 Old Main

CAMPS AND CONFERENCES

---Director, Housing, University Union 

CAREER SERVICES, including credentials, student teaching evaluations, employer references, and College and University recommendations.

----Director, Career Services, 1301 Human Services Building 

DISCIPLINARY AND BEHAVIORAL RECORDS

----Director, Student Standards, University Union           

EVALUATIVE ITEMS AND REPORTS RELATING TO STUDENT'S PROGRESS TOWARD GRADUATION 

OFFICE OF APPROPRIATE DEAN 

----College of Health and Human Services, 1030 Klehm 

----Lumpkin College of Business and Applied Sciences, 4800 Lumpkin Hall 

----College of Education, 1420 Buzzard Hall 

----College of Liberal Arts and Sciences, 2210 Doudna Fine Arts Center 

----Graduate School, 1201 Blair Hall 

EXTENDED LEARNING, including registration materials for short courses, workshops, non-credit courses, academic conferences, and off-campus courses.

----Dean, College of Education, 1420 Buzzard Hall

OFFICE OF APPROPRIATE DIRECTOR OR COORDINATOR 

FINANCIAL AID, including loans, financial aid, and scholarships 

----Director, Financial Aid, East Wing, Student Services Building 

INTERNATIONAL STUDENTS

----International Student Advisor, 1176 Blair Hall     

FRATERNITY AND SORORITY MEMBERSHIP

----Director, Greek Life, 316 University Union 

GRADUATE ASSISTANTS

----Dean, Graduate School, 1201 Blair Hall  

GRANTS-IN-AID OFFICER

----Grants-In-Aid Officer – Financial Aid, 4119 Student Services Building 

PETITIONS FOR REINSTATEMENT

----Assistant Vice President for Academic Affairs, 1010 Old Main 

REGISTRATION, including schedules, schedule changes and late withdrawal forms.

----Registrar, 1220 Old Main 

SCHOLARSHIP DATA (EIU Foundation)

----Executive Officer, EIU Foundation, Neal Welcome Center

STUDENT HEALTH INSURANCE

-----Director, Health Service, Human Services Building 

STUDENT HOUSING, including application material, billing, and assignment information.

----Director, Housing, University Union

VETERANS, including Veterans Administration educational records and educational items relating to use of benefits.

----Director, Financial Aid, Student Services Building 

Amy J. Lynch, Registrar

Related Pages

Contact Information

Office of the Registrar

600 Lincoln Avenue
1220 Old Main Charleston, IL 61920
(217) 581-3511
(217) 581-3831
records@eiu.edu


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