EIU Keys Management
Requests for keys to academic or administrative areas, desks and cabinets are processed through the Central Stores Keys department.
Keys can be issued or returned to Central Stores (the east building of the Facilities Planning and Management complex) Monday through Friday, during normal office hours (7 am to 4 pm).
Keys issued to an individual are their responsibility. A department head or responsible person must sign all key requests.
For us to issue keys to an employee or student a key request form must be filled out by the requester and signed by the appropriate Department/Authorized Signature and uploaded in the Maintenance Work Order.
Student residence hall room keys are processed by EIU Housing.
Key Request Instructions
- Complete and digitally sign the .pdf key request form. You MUST download the form to your computer to add your certified signature. Do not fill out the key request form in your browser. If the .pdf opens in a browser, click the download button in the upper right-hand corner to download the form, then complete the form, sign the form and save it.
- Go to the Maintenance Work Order.
- Click on the three dots next to "Request Type" and click the check mark next to "Keys".
- Fill out all the required boxes, indicated by a red asterisk.
- Requestor Name: Who is entering the request into the system or manager name
- Requestor Email: the email address of the person who will receiving notifications of the work order status
- Phone #: Contact phone number in case of questions
- Building Name: The drop-down menu includes all buildings on campus. Select the correct building.
- Building Floor Code: Sorted by room number per floor.
- Room #: Room number.
- Action Requested: Enter the name and E# of the person who needs the key(s).
- Click the dropdown menu next to "Upload Documents", select "PDF" and then click "Browse for File".
- Select your completed and signed .pdf key request form.
- Click "Submit Request".
