Facility Request Form - On Campus Groups

If you are scheduling an event on behalf of an EIU on campus group, RSO, or department, please use this form to schedule NON-ACADEMIC EVENTS on campus.

This form was revised 8/27/25

If your event will be held outdoors (e.g., quads, gyms), please complete the Unusual Event Form in addition to this request.

The MLK Jr. Union has a non-cancellation charge for users who do not cancel their room reservation five days in advance:
• Grand Ballroom & University Ballroom will be charged $100.
• 1895 Room & Loft will be charged $50.

Event Contact
Event Contact Name Event Contact Name First Last
Email
Phone: Phone: - ### - ### ####
Event Details
Event Title:
Type of Event
Department/RSO
Advisor (If applicable)
MLK Jr. Union Room(s) Requested

MLK Jr. Union Room(s) Requested Grand Ballroom University Ballroom 7th St/Rath 1895 Room Loft Schahrer Room Alumni Lounge Bridge Lounge Bookstore Lounge Vending Lounge Effingham Char./Mattoon Arc./Tuscola Paris Martinsville Casey Greenup Sullivan Shelbyville
Other location if not listed above
Event Attendance:
Event Date Event Date / MM / DD YYYY

(if more than 1 date, please provide other dates needed in next box)
The MLK Jr. University Union has a non-cancellation charge for users of Union facilities who do not cancel their room reservation five days prior to their event.
Additional dates requested (optional)
Time of Event: Time of Event: : HH MM AM/PM

Please provide the time you wish to come and start setting/decorating if this applicable to your event.
To: To: : HH MM AM/PM

Please provide the time you wish to come and start setting/decorating if this applicable to your event.
Room Reserved From: Room Reserved From: : HH MM AM/PM
To: To: : HH MM AM/PM
Description of Event:
Maximum of 250 characters allowed. Currently Entered: 0 characters.
Event Services & Equipment
Will you need food at your event?

Will you need food at your event? Yes No
If yes, will you be using:

If yes, will you be using: Panther Catering Outside Vendor (RSO's only)

Only Registered Student Organizations are permitted to bring APPROVED outside catering in.
Will you be requiring alcohol service for your event?

Will you be requiring alcohol service for your event? Yes No

A REQUEST FOR ALCOHOLIC BEVERAGES needs to be completed two weeks prior to your event.
Will admission or contribution be taken at the event or in advance?

Will admission or contribution be taken at the event or in advance? Yes No
Additional Services (check all that apply)

Additional Services (check all that apply) Sign Holders Chalk Board Easel Lecturn (table top) Reserved Metered Parking ($5/meter) Marquee Sign Special Set-Up Required

For any special set-ups or requests, you will need to meet/discuss with a member of the scheduling office at least 2 weeks prior to your event.
Audio/Visual Equipment (check all that apply)

Audio/Visual Equipment (check all that apply) Microphone(s) Projector Screen Computer
By checking the box below, the event coordinator understands that rooms are set up in standard format unless a special arrangement is requested with the Campus Scheduling Office.

By checking the box below, the event coordinator understands that rooms are set up in standard format unless a special arrangement is requested with the Campus Scheduling Office. Yes, I understand.
Special Accommodations/Requests for your event:

For any special set-ups or requests, you will need to meet/discuss with a member of the scheduling office at least 2 weeks prior to your event.

Facility Request Form - On Campus Groups

Facility Request Form - On Campus Groups

Event Contact

Event Details

Event Services & Equipment